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Getting Started in Troop 77

Get Involved! Help Keep Troop 77 Strong!

Troop 77 is blessed to be a strong and active group. THE MAIN REASON for this is due to the parental involvement with their son and the Troop as leaders and volunteers. There are many events that occur throughout the year and each simply requires help. Select the checkbox for 3 positions/roles where you can be involved in the survey form below. You can review the position descriptions under the survey form below to better understand the position from a high level. Someone from the Troop will reach out to you to discuss when the need arises.

Position Descriptions

  • Chartered Organization Representative: The Chartered Organization Representative is the direct contact between the unit and the Chartered Organization. This individual is also the organization's contact with the district committee and the Local Council. The chartered organization representative may become a member of the district committee and is a voting member of the council. The Chartered Organization Representative appoints the unit committee chair.

  • Committee Chair: The unit committee chair is appointed by the chartered organization and registered as an adult leader of the BSA. The unit committee chairman appoints and supervises the unit committee and unit leaders in support of the unit program. This person is responsible for maintaining Troop membership records, the annual Recharter process, and insuring the unit has adequate facilities to run the program (works with OGUMC staff to secure appropriate facilities).

  • Member of Troop Committee (TC): The Boy Scout Troop Committee is responsible for conducting the business of the troop, setting policy, and helping the Scoutmaster and Scouts with the outdoor program and other planned activities. The committee also has the responsibility to provide adults for boards of review. The committee consists of parent volunteers who fulfill various roles on the committee. All parents are encouraged to attend. If you are not familiar with how our Troop runs and how we support your son, please plan to attend and provide your input.

  • Secretary (TC): This person records the minutes of our committee meetings and shares with Troop, and helps keep track of many items such as registration, dues paid, advancement, calendar, etc. This person also serves as advisor to the Troop Scout Scribe and Librarian.

  • Communications (TC): This person is the conduit (via email) to the Troop about everything coming up for the Troop. Emails are sent to the parents and Scouts-typically once a week. All content is delivered to this person from parents and Scouts.

  • Scoutmaster: The Scoutmaster is the adult responsible for working directly with the Scouts to help them create the program for the Troop. The Scoutmaster trains boy leaders to run the Troop by providing direction, coaching, and support.

  • Assistant Scoutmaster: All meetings and outings require adult leadership for instruction, guidance and ensuring a safe experience. Many hands make for light work! With that we want to have many ASMs trained and available to attend camp outs, Troop meetings etc.

  • Assistant Scoutmasters for New Scouts: These ASMs work exclusively with new Scouts in their first year to ensure a fun experience. They also help the boys with the activities to earn their first ranks.

  • Activities Coordinator (TC): This person manages the calendar for the Troop. By coordinating with the boys, this person seeks out locations for camping (or other sites) that match the activity. In addition, they identify the adult leadership that will manage the activity.

  • Treasurer (TC): The treasurer is appointed by the committee chairman to handle unit funds, pay bills, maintain accounts, manage input of activity sign-up sheets plus outing and summer camp rosters.

  • Equipment/Coordinator/Quartermaster Advisor (TC): The unit equipment coordinator is appointed by the committee chairman to work with the youth Quartermaster and is responsible inventory, storage, and maintenance of unit equipment.

  • Troop Chaplain (TC): The unit chaplain is appointed by the committee chairman to provide spiritual tone, guide the chaplain aide, give spiritual counseling, and promote the regular religious participation of each member.

  • Transportation Coordinator (TC): This role is part of the Activities Coordinator position, but is split out in Troop 77 given our size and the need to make lighter work via many hands. This person coordinates with OGUMC the use of church buses, personal cars and trucks to insure every Scout participant has transportation and a seatbelt on each outing. This position is also responsible for Tour Permits, but our unit handles that with a separate person.

  • Tour Plan Coordinator (TC): This role is part of the Activities Coordinator position, but is split out in Troop 77 given our size and the need to make lighter work via many hands. This role is responsible for acquiring Tour Permits well in advance of each outing and insuring the trip leader has a copy.

  • Webmaster/IT (TC): We communicate by email and our website. This role is responsible for maintaining the Troop web site and its content, as well as working with the Scout Webmaster in creating a useful and beneficial role of responsibility.

  • Board of Review (TC): This group of adults (usually 3 at a time) is essential to Scout advancement and meets with Scouts as the final step before they can advance to the next Scout rank. The meeting (i.e., a review of the Scout’s experience as it pertains to the unit program) lasts 15 to 20 minutes (per Scout), and occur by appointment during regular Wednesday Troop meetings. This is a great way to get to know the boys as they advance. One adult serves as coordinator for scheduling of Scouts and adults.

  • Advancement Coordinator (TC): We track our Scouts’ advancement to Eagle and all earned merit badges. This is a job for a person with good organizational and software skills. This person is responsible for maintaining all Scout Advancement records for the unit – primarily through the use of TroopMaster software. This person also acquires and prepares the physical awards of rank and recognition for each Troop meeting and Court of Honor.

  • Training Coordinator (TC): This person keeps track of adult leadership records and keeps the Troop informed of upcoming and ongoing training opportunities.

  • Advancement/Member Data Entry (TC): This person assist the Advancement Chair when the Advancement Chair is not present/available by entering Scout data during Troop meetings into TroopMaster - the primary Scout advancement record keeping tool for the unit.

  • Eagle Scout Coach (TC): This person meets with the Scout preparing to advance to Eagle and helps with the process, application process, board of review etc.

  • WEBELOS Coordinator (TC): This person works with the Cub Scout packs in the area to visit our Troop and consider joining. This role is also responsible for insuring the attendance of Troop Scouts and leaders at Pack Crossover ceremonies to “receive” Scouts joining Troop 77.

  • Summer Fun Activities: Each summer the Troop participates in a series of fun evening events such as putt-putt golf, a movie, laser tag etc. This person works with the Activities Coordinator to helps coordinate and/or lead an event.

  • Merit Badge Counselor: There are over 120 merit badges available to the boys. To earn a badge, the Scout must work with a counselor who has experience, knowledge (acquired or willing to learn) and passion about the subject matter. We look to our parents to serve in this role. All merit badges are shown on this link. http://meritbadge.org/wiki/index.php/Merit_Badges You can review AND we can help you match up your skills and interest to the merit badges. This is a trained position.

  • Hospitality (TC): This person or persons help by acquiring and serving refreshments after events such as the quarterly Court of Honor, holiday celebrations, Eagle Courts of Honor, etc.

  • Medical Records and Consent Coordinator (TC): This person insures each Scout has the appropriate medical and consent forms on file and insures the trip leaders have a copy on each trip.

  • Community Service Coordinator (TC): We provide community service throughout the year. Service hours are required for Scout rank advancement. In the past we have cleaned up local school grounds, created walking trails etc. This person identifies the opportunities, reports the opportunities the Patrol Leaders Council (PLC), coordinates the event, and logs completed service hours into the AAC database.

  • Advisor to Scout Role of Responsibility: These adults serve as advisor and mentor to Scouts who hold the various positions of responsibility needed for rank advancement listed below. The Scouts holding these positions and their start/stop dates, are maintained by a Scout (who reports to the Scoutmaster) and himself holds this role as a position of responsibility. The roles of responsibility for which advisor/mentors are needed are:

  • Scout Quartermaster Advisor: The Scout quartermaster keeps track of troop equipment and sees that it is in good working order. He issues equipment, keeps record of assigned equipment, and makes sure it is returned in good condition. (Appointed by the SPL) Serving as Quartermaster can apply towards Positions of Responsibility requirements for Eagle in a Boy Scout Troop or a Varsity Scout Team, but in a Venturing Crew Ship it only counts for Star and Life.

  • Scout Scribe Advisor: The Scout scribe keeps the troop records. He records the activities of the patrol leaders’ council, advancement, and Scout attendance at troop meetings. (Appointed by the SPL)

  • Scout Historian Advisor: The Scout historian preserves troop photographs, news stories, trophies, flags, scrapbooks, awards, and other memorabilia. (Appointed by the SPL) Serving as Historian can apply towards Positions of Responsibility requirements for Eagle in a Boy Scout Troop, but in a Varsity Scout Team or a Venturing Crew Ship it only counts for Star and Life.

  • Scout Librarian Advisor: The Scout librarian oversees the care and use of troop books, pamphlets, magazines, audiovisuals, and merit badge counselor lists. (Appointed by the SPL)

  • Scout Webmaster Advisor: The Scout webmaster helps maintain the Troop website and its content. (Appointed by the SPL)
  • Membership Coordinator (TC): The unit membership chair is appointed by the committee chairman to help ensure a smooth transition of new Scouts into the unit, orientation for new parents, and maintain membership records.
  • ScoutParent Unit Coordinator (TC): The ScoutParents Unit Coordinator is an appointed member of the unit committee or can be an assistant unit leader. Their job is to welcome parents, keep them informed, and encourage them to help with at least one specific task or project each year. Larger units might choose to have more than one ScoutParents unit coordinator. The ScoutParents unit coordinator position became official June 1, 2008 and the position code is "PS." The ScoutParents unit coordinator must be at least 21 years old, complete an adult application, and pay the same registration fee as other adult leaders. Find Fast Start Training for unit coordinators online. Newly printed youth applications also mention the ScoutParents program. A checkbox in the parent section lets parents commit to being active ScoutParents. By entering an e-mail address, they can receive information from council, district, and unit leaders about ways to get involved. ScoutParents.org web site.

Additional information on the roles above and typical responsibility details (although Troop 77 may have unique needs) can be found at MeritBadge.org under Troop Committee.